We recommend that you only submit applications online as our staff are working remotely. If you need help please contact email@example.com. Some applications may be delayed, particularly where they require an inspection of a premises or site assessment to be carried out.
New arrangements for Temporary Events in Merton
From Monday 14 September it will be against the law for gatherings of more than 6 people to take place in private homes (including gardens and other outdoor spaces).
This is also the case for events in public outdoor spaces that are organised by businesses, charitable or political organisations, and public bodies.,
Only businesses and venues following
COVID-19 Secure guidelines can host larger groups.
At any event the latest social distancing measures must be followed. Guidance is available from GOV.UK via the following link Staying alert and safe (social distancing)
Please download: HSE's what to include in your COVID-19 risk assessment.
To ensure public safety Merton Council will be assessing all public events of all sizes at its Safety Advisory Group (SAG). If you have submitted a TEN to the Licensing Authority and it has been acknowledged, please note that the event may be cancelled by the Council’s Safety Advisory Group if it considered that going ahead with the event would risk further transmission of Coronavirus.
Obtaining a TEN does not automatically mean your event can take place whilst COVID-19 restrictions are in place
We have the powers under The Health Protection (Coronavirus Restrictions) (No.3) (England) Regulations 2020 to prohibit events or to impose restrictions on events, which we consider is necessary for the purpose of preventing, protecting against, controlling or providing a public health response to the incidence or spread of infection by Coronavirus.
Timescales have been set for the submission of any documentation relating to the safety of any public event. These timescales have been set at:
- community events, or events of fewer than 500 people – 6 weeks' notice
- events of more than 500 people – 3 weeks' notice
- large events of 5,000 people or more – 6 weeks' notice
If you are organising a public event you must meet the above timescales. As an event organiser please submit your risk assessment and event management plan to firstname.lastname@example.org.
Further can be found on the Council’s website here:https://www.merton.gov.uk/communities-and-neighbourhoods/events/safety
Temporary event notices (TENs)
Temporary event notices (TENs) enable small-scale, public events to take place at a location that is not already licensed without the need for a full premises licence, where one or more of the following licensable activities will take place:
- selling alcohol (or supplying it for free at a ticketed event)
- offering "regulated entertainment" such as plays, films, indoor sports, boxing or wrestling, music and dancing or similar
- supplying food above room temperature between 11pm and 5am
No more than 499 people, including staff, may attend the event at any one time. If there are 500 people or more, a full premises licence will be required.
Whether the event is intended for a charitable purpose or not makes no difference to the legal licensing requirements.
The applicant must be aged 18 or over and the fee is £21.
Before you apply
You must send us a correct application form well before the event takes place.
- A standard TEN must be received at least 10 working days before the event.
- A late TEN can be received 5-9 working days before the event, but if there are objections the event cannot take place.
- TENs received less than 5 working days before the event are not valid and the event cannot go ahead.
- You must apply well in advance. We recommend applying as soon as you are sure of the dates and times.
The day count does not include:
- the day on which the notice is received by the council
- the day the event begins
- bank holidays.
If a notice is not correctly made, for example if required elements are missing, it is not a valid notice and will be returned to you for completion.
How to apply
Pay the application fee of £21, using any of these methods:
- by card by phoning 020 8545 3969 during office hours Mon-Fri (but this needs to be done before you send us your application rather than after)
- by arranging a BACS transfer by phoning 020 8545 3969 (allow three working days for the payment to clear before submitting your application);
- by enclosing a cheque (or postal order) with your application (payable to 'The London Borough of Merton'). Put today's date on the cheque, make sure the amount is correct in both words and figures and do not forget to sign it;
- Then print out and complete the Temporary Event Notice Application Form and either send it electronically by scanning your application and sending it as one or more e-mail attachments to email@example.com, explaining in the body of the e-mail what it is and quoting any payment reference that you have been given,
or post the original application form(s), enclosures and cheque (or proof of payment in paper form) to: London Borough of Merton, Licensing, Regulatory Services Partnership, 2nd Floor Civic Centre, London Road, Morden, Surrey, SM4 5DX.
If you apply electronically, we will forward your e-mail to the responsible authorities as required by the regulations and you will not have to. If you apply on paper, you must fulfil this requirement yourself by sending a copy of your application documentation (without the fee) to the two following bodies, and we recommend that you use recorded delivery, or similar, so that you can prove that this requirement has been met.
- The Chief Officer of Police,
Licensing Office, Wimbledon Police Station, 15 Queens Road, London, SW19 8NN
- Environmental Health (Pollution) Manager,
Merton Civic Centre, Regulatory Services Partnership, London Road, Morden, SM4 5DX
If the premises for your event crosses the borough boundary so that part of it is situated in another council area, you would need to send copies to that council in a similar way, as indicated on the application form.
Other things to be aware of
- A TEN can last for up to a maximum of 168 hours (this relates to the period during which licensable activities may be carried on, and does not relate to preparation, setting-up time, packing away or clearing up time).
- The same premises cannot be used on more than 15 occasions in any calendar year. In addition, each premises is subject to an overall aggregate of 21 days use, irrespective of the number of individual occasions on which they have been used.
- There must be a minimum of 24 hours between TENs at the same premises.
- Personal licence holders can apply for up to 50 Standard TENs or 10 Late TENs per year
- Non-personal licence holders can only apply for up to 5 Standard TENs or 2 Late TENs (throughout England and Wales) per year
London Borough of Merton
Regulatory Services Partnership
Merton Civic Centre
Telephone: 020 8545 3969