Our parks are available for hire for outdoor events and we welcome the use of our parks, but you must first get our permission.

An "event" is:

  • a gathering of 30 or more persons, or
  • where event infrastructure (including tents or furniture) is brought to site, or
  • where organised activities are proposed (licensable or other) which may constitute an event (at the discretion of the Director of Public Spaces).

If you are unsure about whether your arrangements constitute an event, please email  events@merton.gov.uk and we will advise you.

If you wish to hire a park or open space for your event, you will need to complete an application form:

Open Air events application form

 

Before you apply

There are a few things we advise you do before applying:

Visit the site

Carry out a site visit to the proposed site and consider the requirements of the event in terms of site layout and topography, access for vehicles/pedestrians and facilities available. Please contact us if you have queries following your initial visit.

Check you know the correct name for the site you wish to hire.

Give yourself plenty of time to apply

We would advise applying at least 3 months in advance for small events (up to 500 people) and much longer (at least 6 months) if you are hosting a large event (over 5000 people)

Read our fees and charges information to get an understanding of how you will be charged for your event

 

Fees and charges 2019-2020

  • Application Fee (Max £250) - 10% of hire fee or £25 (whichever greater)
  • Environmental Impact Fee - 10% of hire fee or £25 (whichever greater)
ServiceDetailsHire Fee (per day, excluding VAT)Deposit

Friends group events

If associated with raising income for park development

Free-let

N/A

Community events*

Up to 499

£157

£500

Community events*

500-999

£313

£500

Community events*

1000-1999

£904

£750

Community events*

2000-2999

£1356

£1000

Community events*

3000-3999

£1808

£1500

Community events*

4000-4999

£2351

£1500

Community events*

5000-9999

£4610

£2000

Community events*

Over 10000 people

Contact us for quote

Contact us for quote

Community events Morden Park (Bandstand)*

up to 200 people

£157

£500

Community events Morden Park (Bandstand)*

201-500 people

£261

£500

Community events Morden Park (Bandstand)*

Over 500 people

By negotiation

£500

Commercial, Charity (with entry fee),  promotional or private events

 

Contact us for quote

 

*For example, cultural festivals/celebrations/fetes. Local charity walks/rides/fundraising stalls, non ticketed and/or free events.

Find out if you need a licence

Some events will require a licence for the provision of regulated entertainment, or the sale of alcohol. This is a legal requirement. To find out if your event requires a licence please follow the link below:

For further clarification, you can also contact our Licensing Department.

 

Submit an application

Once your application has been received, your requirements will be assessed and a decision will be made as to whether your proposal is suitable for the site you've selected. If your event is approved, you may then be required to provide certain documentation relating to your event's activities.

For more information about your local parks and onsite facilities, please visit the parks and recreation grounds page. You can also book sports pitches and courts within our parks.

 

Guidance for event organisers

The following guidance will tell you everything to need to know about organising and managing a successful event:

 

Terms and conditions

All events are subject to our general terms and conditions of use.

Hiring a park - Terms and conditions (2018)