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Early education places -
Information for early years settings

We fund a part-time early education place for all 3 and 4-year-olds in Merton whose parents want one with an early years provider in the maintained, private, voluntary or independent (PVI) sectors. All 3 and 4-year-olds in Merton are entitled to take up their part-time early education place from the school term after their third birthday.

In addition, some 2-year-olds are also eligible to take-up a funded place from the school term after they turn two. Places for these 2, 3 and 4-year-olds are for up to 15 hours a week over 38 weeks of the year.

Claiming the Early Education Fund

To receive funding so that they can deliver funded places for eligible 2 and/or 3 and 4-year-old children, Early Years providers must meet the criteria laid out in the current Code of Practice and Conditions of Funding.

Early Years settings must ensure they have written approval from us to claim the funding before confirming any entitlement with parents of eligible children.

All Early Years settings which are currently part of the funding programme and can deliver funded places are listed in the published Merton Directory of Providers of Funded Places for 2, 3 and 4 Year Olds. All of these providers must adhere to the Code of Practice and Conditions of Funding.  

Code of Practice and Conditions of Funding for Early Education for 2, 3 and 4-year-olds

The Code of Practice has been revised for October 2013 to March 2014 and is published below. Full details of the funding programme, including eligibility of children, and the application process are provided in the Code of Practice.

Providers wishing to join the programme must complete and submit the Registration Form (Appendix 1 below).

Providers who meet the relevant criteria can decide if they wish to apply for funding for 2-year-olds, 3 and 4-year-olds, or both on the Registration Form.

The Registration Form also allows providers to indicate if they wish to join the Merton Continuous Improvement Framework (CIF). The CIF provides three offers to select from of support, training, advice and guidance from us. Please note that providers who do not join the CIF via the Registration Form will charged to access these services from January 2014.

Code of Practice and Conditions of Funding of Early Education for 2, 3&4 year Olds (0.3MB)

Note: the Registration Form must be completed and submitted by all applicants for funding

Completed forms should be emailed or posted to the Early Years Fund Administrator at the address below. Please Do NOT send any child information via email as this is not a secure method and has the potential of being intercepted by an unknown source. Information containing children's confidential data can be submitted via the secure page on the Merton Extranet: Details on how to do this are contained in the Headcount Submission Guidance below.

Privacy Notices

Please ensure all parents of children you are claiming for have been given a Privacy Notice. Privacy Notices need to be circulated to new parents claiming the funded entitlement each term. Settings and schools have a Statutory Duty to circulate Privacy Notices to comply with the Data Protection Act 1998. This puts in place numerous safeguards regarding the use of personal data by organisations, including the Education Department, Local Authorities and schools. The Privacy Notice could be included as part of a brochure or induction pack, and/or it could be posted on a nursery noticeboard, but parents must be made aware of it.

The latest version of the Privacy Notice which you can personalise with your own branding is available to download here: Privacy Notice (38kB)

Submitting your head count or annual Early Years Census figures

The secure page to download and upload your child and establishment information found via the link below:

Guidance on how to submit information about children in your care is available here: Headcount Submission Guidance (0.7MB)

The Ethnicity and Language Codes are available here: Ethnicity and Language Codes (57kB)

Contact Us

Early Years Fund Administrator
Early Years, Childcare and Children's Centres Service
10th Floor, Civic Centre
London Road

Telephone: 020 8545 3261

This page was last updated on Monday 14 April 2014